2-6 weeks from $5,000

Knowledge System Activation

Turn chaos into structured AI intelligence. 45x faster search.

Built for a European construction company 300+ docs structured 36 API functions Production in 4 weeks

What This Is

We build a governed knowledge operating system for your company — structured information architecture, AI-powered search and retrieval, role-based access, and assistants that actually know your business. Not a document upload. An operational layer that makes your knowledge findable, usable, and governed.

The Problem

Your company knowledge is scattered across 5+ platforms. Nobody can find anything quickly. New hires take weeks to get up to speed. Your AI tools don't know your business. And every time someone leaves, critical knowledge walks out the door with them. The problem isn't that you don't have information — it's that your information isn't working for you.

What We Do

Our process

1

Audit and map all knowledge sources — documents, platforms, informal knowledge

2

Design information architecture with logical categories and access levels

3

Structure and clean documents for AI-readability and retrieval quality

4

Build AI retrieval layer with semantic search and contextual ranking

5

Deploy role-based AI assistants connected to your structured knowledge base

6

Configure access controls and evidence trails for governance

7

Test with real team members and iterate on retrieval quality

8

Deliver system with rollout guidance and team onboarding materials

Who Needs This

Is this right for you?

Knowledge is scattered across Google Drive, Notion, Confluence, email, and people's heads
Finding information takes 10+ minutes instead of seconds
New hires take weeks to become productive because onboarding is manual
Your AI assistant gives generic answers because it doesn't know your business
Critical knowledge lives in one person's head — and that's a risk
You've tried "just add search" but it doesn't work without structure

What You Get

Deliverables

Structured knowledge base with clean information architecture
AI retrieval layer with semantic search (typically 45× faster)
Role-based AI assistants tailored to your team's workflows
Access control model with permission boundaries
Document migration and structuring (cleanup included)
Evidence trail and audit logging for governance
Onboarding guide for your team
Post-delivery maintenance recommendations

After This Engagement

What changes for you

Information search drops from 15 minutes to 20 seconds
New hires reach productivity in days instead of weeks
AI assistants give answers grounded in your actual business data
Knowledge no longer walks out the door when someone leaves
Your team stops wasting hours on repetitive information retrieval

Proven Results

What our clients achieved

Info search time

15 min 20 sec

Client response prep

2 hours 7 min

New hire onboarding

3 weeks 8 days

Based on European construction company project results

Proof

European construction company — flagship knowledge system

European construction company had 300+ documents scattered across platforms. We delivered a complete knowledge system in 4 weeks: structured knowledge base, 3 role-specific AI assistants, 36 API functions, Google Workspace integration. The client independently extended the system after delivery.

300+ docs structured45× faster search17× faster response4-week delivery
See proof →

Investment

Choose the right tier

Starter: 2–3 weeks, from $5,000 — for smaller teams getting started. Growth: 3–6 weeks, from $15,000 — multi-team, integrations, role-based access. Enterprise: custom scope and timeline. Price depends on knowledge volume, access complexity, and integration depth.

Starter
$5,000
2–3 weeks
  • One team / department
  • Basic knowledge structure
  • Single AI assistant
  • Up to 100 documents
  • Standard search layer
Discuss the Right Tier
Most Popular
Growth
$15,000
3–6 weeks
  • Multi-team deployment
  • Role-based access controls
  • Multiple AI assistants
  • 300+ documents
  • Platform integrations
  • Evidence trail & governance
Discuss the Right Tier
Enterprise
Custom
Custom
  • Complex knowledge estates
  • Strict governance & compliance
  • Custom rollout plan
  • Multi-source retrieval
  • Dedicated onboarding
  • Ongoing expansion support
Discuss the Right Tier

Common Questions

Is this what you built for this construction client?
Yes. This is our flagship construction case: 300+ documents structured, 45× faster search, 17× faster response time, 36 API functions, 3 AI assistants. Delivered in 4 weeks under a private commercial agreement.
Do we need to clean all our documents first?
No. Document cleanup and structuring is part of the engagement. We audit what exists, clean it, and structure it for AI-readability.
Can you work with Google Drive / Workspace / existing platforms?
Yes. We integrate with Google Workspace, Notion, Confluence, SharePoint, and other standard platforms. The system works with your existing tools.
How do permissions work?
We build role-based access controls so different team members see different knowledge. An executive assistant doesn't see engineering docs, and engineers don't see HR files — unless you want them to.
What determines Starter vs Growth vs Enterprise?
Starter: one team, basic structure, single assistant. Growth: multiple teams, integrations, role-based access. Enterprise: complex knowledge estates, strict governance, custom rollout. We help you pick the right tier.
Is this only for large companies?
No. Starter tier is designed for founder-led teams and SMBs. If you have 50+ documents and struggle to find information, you're a good fit.
Can this start small and expand later?
Absolutely. Many clients start with Starter, prove ROI, and upgrade to Growth. The architecture is designed to scale.
Is this a one-time setup or an evolving system?
Both. We deliver a complete system. If you need ongoing expansion, optimization, or new assistants, our Advisory retainer covers that.

What is not included

Unlimited content creation (we structure and migrate what exists)
Enterprise-wide governance redesign beyond the knowledge layer
Custom integrations beyond standard workspace tools (scoped separately)
Ongoing system expansion (available via Advisory retainer)
Related Case Studies

European construction company

Full AI system in 4 weeks: 300+ documents, 36 API functions, 3 AI assistants.

Read case →

Atmiora

Symbolic intelligence platform: 13 pages, 3 AI engines, automated QA. Live at atmiora.com.

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Knowledge Systems

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