2-6 weeks By agreed scope

Knowledge System Activation

Organize company documents and make them searchable with AI.

The working path

Sources
Agree which documents can be used.
Structure and access
Organise topics and who can see them.
Find and check
Test answers against the source materials.

Built for a European construction company 300+ docs structured 36 API functions Production in 4 weeks

What This Is

We build a governed knowledge operating system for your company — structured information architecture, AI-powered search and retrieval, role-based access, and assistants that actually know your business. Not a document upload. An operational layer that makes your knowledge findable, usable, and governed.

The Problem

Your company knowledge is scattered across 5+ platforms. Nobody can find anything quickly. New hires take weeks to get up to speed. Your AI tools don't know your business. And every time someone leaves, critical knowledge walks out the door with them. The problem isn't that you don't have information — it's that your information isn't working for you.

What We Do

Our process

Audit and map all knowledge sources — documents, platforms, informal knowledge

Design information architecture with logical categories and access levels

Structure and clean documents for AI-readability and retrieval quality

Build AI retrieval layer with semantic search and contextual ranking

Deploy role-based AI assistants connected to your structured knowledge base

Configure access controls and evidence trails for governance

Test with real team members and iterate on retrieval quality

Deliver system with rollout guidance and team onboarding materials

Who Needs This

Is this right for you?

Knowledge is scattered across Google Drive, Notion, Confluence, email, and people's heads

Finding information takes 10+ minutes instead of seconds

New hires take weeks to become productive because onboarding is manual

Your AI assistant gives generic answers because it doesn't know your business

Critical knowledge lives in one person's head — and that's a risk

You've tried "just add search" but it doesn't work without structure

What You Get

Deliverables

Structured knowledge base with clean information architecture

AI retrieval layer with semantic search

Role-based AI assistants tailored to your team's workflows

Access control model with permission boundaries

Document migration and structuring (cleanup included)

Evidence trail and audit logging for governance

Onboarding guide for your team

Post-delivery maintenance recommendations

After This Engagement

What changes for you

Information search drops from 15 minutes to 20 seconds

New hires reach productivity in days instead of weeks

AI assistants give answers grounded in your actual business data

Knowledge no longer walks out the door when someone leaves

Your team stops wasting hours on repetitive information retrieval

Proven Results

What our clients achieved

Info search time

15 min 20 sec

Client response prep

2 hours 7 min

New hire onboarding

3 weeks 8 days

Based on European construction company project results

Proof

European construction company — flagship knowledge system

European construction company had 300+ documents scattered across platforms. We delivered a complete knowledge system in 4 weeks: structured knowledge base, 3 role-specific AI assistants, 36 API functions, Google Workspace integration. The client independently extended the system after delivery.

300+ docs structuredDocument searchResponse preparation4-week delivery

See proof →

Investment

Choose the right tier

The estimate follows the agreed scope of work. Send a consultation request to discuss your task.

Starter

By agreed scope

2–3 weeks

One team / department
Basic knowledge structure
Single AI assistant
Up to 100 documents
Standard search layer

Discuss the Right Tier

Common Questions

Is this what you built for this construction client?

Yes. The project documentation describes 300+ documents, 36 Google Apps Script integration functions and 3 AI assistants. See the construction case for the implementation scope and the source of reported results. Results for a new project depend on its data and workflow.

Do we need to clean all our documents first?

No. Document cleanup and structuring is part of the engagement. We audit what exists, clean it, and structure it for AI-readability.

Can you work with Google Drive / Workspace / existing platforms?

Yes. We integrate with Google Workspace, Notion, Confluence, SharePoint, and other standard platforms. The system works with your existing tools.

How do permissions work?

We build role-based access controls so different team members see different knowledge. An executive assistant doesn't see engineering docs, and engineers don't see HR files — unless you want them to.

What determines Starter vs Growth vs Enterprise?

Starter: one team, basic structure, single assistant. Growth: multiple teams, integrations, role-based access. Enterprise: complex knowledge estates, strict governance, custom rollout. We help you pick the right tier.

Is this only for large companies?

No. Starter tier is designed for founder-led teams and SMBs. If you have 50+ documents and struggle to find information, you're a good fit.

Can this start small and expand later?

Absolutely. Many clients start with Starter, prove ROI, and upgrade to Growth. The architecture is designed to scale.

Is this a one-time setup or an evolving system?

Both. We deliver a complete system. If you need ongoing expansion, optimization, or new assistants, our Advisory retainer covers that.

What is not included

Unlimited content creation (we structure and migrate what exists)

Enterprise-wide governance redesign beyond the knowledge layer

Custom integrations beyond standard workspace tools (scoped separately)

Ongoing system expansion (available via Advisory retainer)

Related Case Studies

European construction company

Full AI system in 4 weeks: 300+ documents, 36 API functions, 3 AI assistants.

Read case →

Atmiora

Symbolic intelligence platform: 13 pages, 3 AI engines, automated QA. Live at atmiora.com.